Ve Photos Out of Dropbox Will They Upload Again
Dropbox is simple. It's just a folder on your reckoner that syncs everything you put in it upward to the cloud. Before Dropbox, file sharing and sync was geeky and confusing, and so information technology's no wonder that it chop-chop became the de facto cloud storage platform after it launched in 2007.
Keep your Dropbox organized, automatically
But if you've only added files to your /dropbox binder over the by few years, and oasis't dug into Dropbox.com or its mobile apps, you might be in for a surprise. Behind Dropbox'south simplicity are sophisticated tools that permit you dorsum up your photos, edit documents online, whorl back fourth dimension, and secure your files from prying eyes.
While it'south far from the only mode to sync your files, the hidden features put Dropbox a stride ahead of the rest. Hither are xiv of the best features yous may have never noticed in Dropbox before.
View any file without installing extra software
Dropbox's file preview tool is actually one of its more handy features. If you want feedback on an Adobe Illustrator file, and the remainder of your squad doesn't have Illustrator installed, no problem: Dropbox can preview dozens of file types online, so the merely software you lot need is a browser. Simply open Dropbox in your browser, then scan to the file yous want to preview.
You can read total PDF documents, flip through PowerPoint presentation slides, preview Adobe Photoshop and Illustrator designs, and lookout full-length videos right from Dropbox.com. There'due south a zoom tool to dig in deeper—specially handy for larger design files—and even a print button to make a difficult copy.
Dropbox won't permit you preview every file, but usually if Dropbox shows an icon or thumbnail for a file online, you can click it to see a full preview.
Share screenshots quickly
Tired of taking screenshots, dragging them into Dropbox, and then copying the share link?
There's a quicker way: all yous need to do is enable Dropbox's screenshot-sharing feature on your Mac or PC. Open your Dropbox app preferences (click the Dropbox icon in your card bar, click the gear icon, then select Preferences), select the Import tab, and cheque the Save screenshots using Dropbox box.
At present, only have screenshots as normal, and Dropbox will salve them to /dropbox/screenshots and copy a share link to your clipboard automatically. Yous can paste the link into your chat app, email, or wherever else you want to share it.
Add comments to files
Sharing a Dropbox folder is pretty straightforward: you can correct-click on any binder or file, and either invite someone to join your folder or just share a link to the file. Dropbox's commenting feature, which not anybody notices, lets you discuss your changes to a file.
You can find this feature on the web and mobile version of Dropbox, and in the desktop app (non your organisation file browser, the actual Dropbox app). Select any file, or open it in the preview tool to come across the sidebar with the comments. Type out your comments, and add your colleagues' names with an @ symbol to mention them in a annotate. They'll become a notification in Dropbox or their e-mail inbox, and you'll see the comments announced in real-time as they're added.
It's an easy way to go along the conversation nearly your files in the aforementioned place, so nix gets lost. Plus, as you work on the file together in Dropbox, the online preview will update then anybody e'er sees the latest version.
Apply selective sync to relieve local infinite
With online previews and Office file editing online, you might find that you need fewer of your Dropbox files actually stored on your computer. If y'all need some extra space, y'all tin use Dropbox's Selective Sync to shop just your most important files on your computer.
But open your Dropbox preferences, select the Account tab, and then click the Change Settings … push beside the Selective Sync entry. There, you can select the folders and files you want to sync to your figurer. Everything else will stay online, where yous can still view and comment on it.
Information technology'due south an especially handy trick if you're using Dropbox to support your photos, videos, and other larger files. Y'all tin can upload them to Dropbox, so once they're finished syncing, simply remove their folders via Selective Sync.
Back up your entire Desktop and Documents folders
Dropbox used to sync but the files in your Dropbox binder, but these days it tin likewise support your Desktop, Downloads, and Documents folders, if you want to. Open your Dropbox settings, then head to the Backups tab and click the Backups pick. You'll be asked which folders you want to sync.
It's an easy way to back up files that otherwise aren't synced to Dropbox, and you can also use it to automate your Desktop folder.
Favorite files to view offline on mobile
When you're on the go (i.e., using a mobile device), you might demand access to specific files even when an cyberspace connection is nowhere to be found. Dropbox sync will keep all your important files on your desktop and laptop but fine, just on a mobile device, Dropbox relies on your internet connection to download files as you demand them.
Only for must-have files, Dropbox includes a favorites feature in its mobile apps. Just find the files you lot need to view offline, tap the three dots beside it, then choose the Make bachelor offline option. Dropbox will download the file to your device, and you tin view them when your mobile device isn't online.
Annotation that the free version of Dropbox can only mark private files, not entire folders, for offline access.
Access previous versions
At that place's a large deviation betwixt Save and Salvage As..., as anyone who's accidentally overwritten an important document tin tell you.
Dropbox has your back with its Version History feature. Whenever you lot realize you've messed upwardly a file, just right-click on the file and select Version History. Or, if you deleted a file and want to bring it dorsum, find its parent folder in Dropbox.com and click the View Deleted Files button at the pinnacle.
Either fashion, y'all'll get a list of the older versions of your file, where you tin can restore the right version in a click.
For example, if you shared your resume via Dropbox link, merely noticed a typo, yous could restore an earlier version even after hitting send; your potential new employer will see the corrected document, non the one you sent at first.
Dropbox saves changes to your files for xxx days for free accounts; Dropbox Professional and Business accounts tin admission 180 days of history.
Remotely delete your files on stolen devices
Y'all wake up on a Saturday morning time and realize that you left your phone in a cab last nighttime (nosotros've all been there). In your panic, you realize that your phone was logged in to Dropbox—which, besides some embarrassing selfies, has sensitive info that yous wouldn't want anyone to get their hands on.
Don't panic. Dropbox yet has your back with several features to proceed your data safe. Starting time, with whatever Dropbox account, yous tin can add a PIN to your Dropbox mobile app. That way, if y'all do lose your phone, someone volition need to hack your phone countersign and your Dropbox PIN before they tin can go to your files.
If you have a paid Dropbox account, there's another option: you tin can remotely wipe your Dropbox files from any device that's been synced with Dropbox, as long as it's still online. Simply open up your Dropbox.com business relationship settings, select the Security tab, and click the trash can icon beside the device you lost—you will see the option to remotely delete the files after y'all do so.
If you're worried about online hackers, you can add two-factor verification to your business relationship, so an attacker would need to know your password plus the security code that's sent to your telephone to access your account. Information technology might not help if your telephone gets lost, merely it could protect your files if your countersign ever gets leaked online.
Find everything you're sharing
Ever wondered if you've accidentally shared the wrong file in Dropbox? That'd exist almost as bad as losing your telephone in a cab, only thankfully Dropbox has a quick fashion to run across everything you've shared. Just open Dropbox.com, and select the Shared button in the left sidebar.
You lot will see all of your shared folders and files, along with the fourth dimension they were last modified. Note that this shows both shared folders you've added to your Dropbox and folders that y'all take access to but haven't added. From hither, you can run across who can access the folders, and remove or add together contributors as you similar. The Links screen, in the summit bar, volition show y'all every file or folder you've shared individually with a link. You can then see when yous shared information technology, or delete the sharing link and accept that embarrassing photo offline.
Dorsum up all your pictures to Dropbox
Now that you lot're a bit more confident with your Dropbox security, why not have advantage of your Dropbox storage and use it to back up your pictures?
The Dropbox mobile app can exercise that with your phone pictures, and the desktop app can automatically grab photos from any camera you plug in. Just open your Dropbox settings, select the Import tab, and Dropbox can automatically import new photos from cameras and SD cards you connect to your computer. On mobile, head to the settings and brand sure Camera uploads is enabled.
Customize your Dropbox notifications
If you're sharing and commenting on a lot of files, Dropbox's electronic mail and push notifications can become overwhelming. Don't worry: you lot tin become things nether command.
Start, allow's change your email notifications. Head to Dropbox.com, then to the Notification settings. From there, you can adjust your notifications until they're only right.
Yous can as well alter your desktop notifications. Open the Dropbox settings, and so head to Notifications. From there, you tin can cull which settings do and don't show upward on your reckoner.
Wish you could get these notifications somewhere also your inbox, or push notifications? The other choice is Zapier, an automation tool that gives you lot the power to create customized notifications about what'south happening in Dropbox. It can picket specific folders in your Dropbox account, and let yous know via electronic mail, a chat app, or any other app you use when annihilation happens in your Dropbox account. Y'all can fifty-fifty add filters, and then you lot'll only get notified when, say, you add files of a specific type.
Zapier can also connect Google Drive, Box, OneDrive, and other apps to Dropbox, to add files from other storage apps and more than. Check out Zapier'south Dropbox integrations for more groovy ways to automate Dropbox and read more nigh how to customize your Dropbox notifications.
Exist the outset to become new features
Each time Dropbox rolls out a new feature, they do it in stages, starting with a select grouping of users who get to endeavour an update kickoff. If you're eager to get the latest features, and don't mind occasional glitches, yous can add yourself to the grouping of early adopters.
To do that, open your Dropbox settings folio and toggle the Early releases option.
Be sure to follow the Dropbox Forum and Dropbox Blog to stay up-to-engagement on when the Dropbox team adds new features.
Request files via Dropbox
Dropbox offers a File Requests feature. It'due south a simple tool to let y'all asking files from others, and have them automatically prove upward in your Dropbox folder—the person sending your files doesn't even take to have a Dropbox business relationship.
Just go to the File Requests page in your Dropbox account, and add together a subject for the files yous desire to collect—family reunion pictures, projection files, or anything else. Y'all'll then get a unique link to share and asking files, or can ship the invite via email.
It's a unproblematic way to get files from anybody pulled together in i place, even if all your friends and colleagues aren't using Dropbox. And in one case you have all the files, you can easily share the binder with them.
Use keyboard shortcuts
If you lot honey Dropbox's simplicity, you might not actually want any extra subconscious features. How about some keyboard shortcuts to speed upward your work instead?
When you're working in your Dropbox files on your computer, yous can utilise your standard keyboard shortcuts to select, motility, rename, and remove files. Many of those same keyboard shortcuts will work online in Dropbox.com, too. Just printing ? while browsing the Dropbox site to see the keyboard shortcuts for your computer anytime.
This article was originally published in June 2022 with contributions from Matthew Guay. Justin Pot has since contributed updates.
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Source: https://zapier.com/blog/dropbox-hidden-features/
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